3 Top Apps to Help Organize Your Files Online

Stressed office worker with a pile of folders in his small room.

Imagine you just finished writing a huge proposal for your star client, but Word crashes right before you get a chance to save your work. Yikes! I think this happens to just about everyone at one point in time or another. In this post we wanted to give you 3 great tools that you can use to prevent potential disasters and to get better organized online. Let us know what you think!

The Google Toolbox

With a Gmail or Google account you have access to so many great features that Google offers for free. All of Google’s features are also accessible from mobile phones and tablets. If you have an Android device, Drive and Calendar already come loaded on your phone.

Google Drive is one of the most popular online storage tools. The first 15 GB are free. One of the best features of Google Drive is the ability to share and co-edit files in real time. You can actually see the users making the edits as soon as they type them. All you have to do is click share and type in the email address of the Google user you want to share with. It’s very easy to use and convenient.

You can also use Google Docs to create, edit and share files with coworkers. Google Docs automatically saves every word you type to Drive so you don’t have to keep clicking the save button.

Google Calendar is another useful feature Google offers. Google Calendar is also free and has the option of sharing and synchronizing your calendar with another Google User so you efficiently coordinate meetings, conferences and luncheons. You can also color code your appointments. One of my favorite features of Google Calendar is the ability to setup multiple email reminders up to 1 week before your events.


Dropbox is another popular Cloud storage app that allows you to share and edit with your coworkers. You can download Dropbox onto your computer, phone and tablets. The great thing about Dropbox is there is a file folder created on your computer and you save files you create directly to that folder. Everything you keep in Dropbox is automatically synchronized to the Cloud and all your devices as long as you have access to the Internet.

When you sign up, you get 2 GB of storage for free. Don’t let this discourage you from using Dropbox because you can earn extra free storage by completing their “Getting Started Tutorial” and turning on automatic photo upload on any mobile device.

OneDrive (formerly SkyDrive)

If you have a Microsoft email address (Hotmail, outlook, or msn) OneDrive may be a great option for you. OneDrive lets you store any kind of file and automatically sorts your files by type to make it easier for you to find what you need. Like dropbox’s auto photo upload, OneDrive also saves your photos automatically and uploads them to your OneDrive as soon as you are done snapping your picture.

The best feature of OneDrive is that it is so compatible and cooperative with Microsoft Office apps like Word, PowerPoint and Excel. When you launch any of these applications, the list of files you’ve saved to OneDrive appear making it easy to edit them right through Word. If you have a computer that uses Windows Operating system 8 or above, OneDrive is actually built in to make it easy for you to save and edit your documents without fear of losing any of you hard work.

With all of the devices and computers that we are carrying around these days, organizing your digital files can be a nightmare. However, with just a username and a password you can make life a lot easier for yourself and get organized online using these great online organization tools!

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